Is your Goods In Process ticking all the right boxes?

Written by Nota Zone | Nov 21, 2025 11:57:00 AM

🛡️ Why It Matters

Food Safety Compliance

Regulatory frameworks like HACCP, ISO 22000, and BRCGS require robust goods-in procedures to prevent hazards from entering the production line.
Operational Efficiency
Early detection of issues prevents bottlenecks, rework, and downtime. It also ensures that production schedules aren’t disrupted by missing or faulty inputs.
Cost Control
Rejecting substandard goods at the gate avoids downstream waste, product recalls, and reputational damage.

🧩 Does your Goods In Procedure tick all the boxes?

1. Smooth Intake Process

Unload goods and check they match the purchase order. Digital system, like NotaZone, helps your Team see what’s due and when, with clear overviews, preventing bottlenecks and keeping deliveries moving swiftly to storage—never left defrosting in the loading bay.

2. Accurate Documentation and Record-Keeping

Record all incoming batches with key details, like shelf lives and attach delivery notes or Certificates of Conformity or Analysis, as needed. Using a system like NotaZone keeps everything accessible for quick searches, comparisons, and traceability in your digital Goods In Overview. Or you can even create customisable Goods in questions, like Vehicle Registration number, with NotaZone's Advanced Goods In features.

3. Quality Control Checks

Quality control means inspecting goods on arrival to catch defects early and stop unsafe products entering your inventory. Set clear product standards by linking Acceptance Criteria to products, and train staff to uphold food safety and quality by documenting if the product is 'Acceptable' or not, on the digital goods in form.

4. Inventory Management

Integrate your goods-in process with inventory management for real-time stock updates. NotaZone, and other systems, automatically updates inventory as new batches are booked in, helping you avoid shortages, prevent expiry, and improve planning.

5. Clear Labelling

After goods are checked, label each batch. NotaZone auto-generates QR labels from the Goods in form, with key details, making stock easy to identify, track, and manage as its moved through your facility.

Dynamic options like RFID labels, or RTLS labels / tags can offer even more functionality to this.

6. Efficient Storage and Organization

Store items in designated locations and record their placement digitally, to make batches easy to find, keeps quarantined stock separate, and reduces errors in order fulfilment. Or if utilising RTLS labels / tags, from companies like Display Data, your stock can be automatically updated as its physically moved.

7. Continuous Improvement and Training

Keep improving your goods-in procedure and regularly re-train staff. Ongoing reviews and up-to-date training boost efficiency, accuracy, and staff confidence in the process.

🧠 In Summary

A well-structured and documented goods-in procedure is essential for the smooth operation of your supply chain.

By investing in digitizing these these key elements with systems like NotaZone, you will not only improve your operational efficiency but also enhance resilience, transparency, and customer satisfaction, building a smarter, safer supply chain to be proud of.

To take your goods in procedure and inventory tracking to the next level, with options like Customisable Questions to suit BRC, get in touch to review your process and emerging technologies available to you.

⚡Power Ups

RTLS stands for Real-time Location System, a technology that uses hardware, software, and wireless signals to automatically track the real-time location of tagged assets or personnel within a defined area.

RFID stands for Radio Frequency Identification, a wireless technology that uses radio waves to identify and track objects by attaching RFID tags (also called transponders) to them.

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